Clause in cv – what is it at all and who found it

This is a data protection clause. So:

  • Legal requirement – both Polish and European regulations define this clause in the CV as your consent for the employer to use and process your personal data for the purposes described therein. So for recruitment purposes. Important – no other purpose.
  • Necessity – because if the law punishes, nobody will argue with it. You send your CV without a clause, they will not accept it, because it is useless. Since they can’t even call you back …

Remember well: CV without a current clause is USELESS. Totally. Research shows that for one offered position corresponds to about 50 interested persons. It is true that the recruiter spends an average of 4 minutes reading a CV, but it is the first 6 seconds that decides whether the application will be rejected or read further.

In 1997 there was also a legal provision regarding the processing of personal data (but you know, that was a long time ago and it became a bit outdated after the new GDPR Act). It read as follows:

“I consent to the processing of my personal data for the purposes of the recruitment process (in accordance with the Act of August 29, 1997 on the protection of personal data); consolidated text: Journal of Laws of 2016, item 922). ”

Is this old version no longer in force? It may be valid if is granted in accordance with the conditions provided for in the current GDPR. But it’s better not to take the risk (the recruiter would say “er, gave it old, no”) and just find the current version of the transcript.

There are two binding formulas.

Full version of the clause in the CV

I consent to the processing of personal data contained in in this document to carry out the recruitment process in accordance with the Act of May 10, 2018 on the protection of personal data (Journal of Laws of 2018, item 1000) and in accordance with the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (GDPR).

That’s a bit of a legal burn, isn’t it? Fortunately, there is also a shorter version which IS CORRECT ALSO!

The shortened version of the CV clause

… if you are applying for one specific position

“I consent to the processing of my personal data by [company name] in order to recruit for the position I am applying.”

… and if you apply to companies, but don’t be offended if they offer you a different position

“I consent to the processing of my personal data by [company name] in the scope of future recruitment processes.”

About dedicated clauses

The regulations say that such a clause must be present in a CV and it says what it must contain. But the details of its content depend on the employer (or the writer, because you set the conditions).

It often happens that the employer asks you to add your formulas – this is a dedicated clause. And they have the right to do so.

What to do in this case?

1. Please read it carefully. These are just a few sentences – and it’s worth knowing what you consent to.
2. Before sending your application, make sure that you gave the clause that they gave in the offer.

The clause in CV – where to ensure?

Use preferably a smaller font – because it has to be, but it’s a “pure formality”. Unless you want to fill your CV with something, then go ahead and give it half a page (no, sarcasm – don’t do that, it will look like it). You definitely have to put it in your CV. Not in the e-mail that you send with the CV attached, not only to the cover letter, not a separate sheet. Put it on the CV and that’s it.

Remember: GDPR applies throughout the European Union. Therefore, you should also add the clause to the CV that you send to foreign employers.

What gives me adding a clause to my CV:

  • Protects your personal information – sounds a bit weird. It means that readers of your resume won’t use your details to steal your identity and make a fake account, or that they won’t fool you. Because, hey, you give them a lot of your data on a plate, it’s risky – and this clause protects your slips because it obliges the recruiter to use this data ONLY for recruitment purposes.
  • Your CV is professional – because it complies with the standards. The recruiter likes it.
  • You are set apart – from those who failed to ensure that the required clause was given (and there are still and still; although GDPR is so much said; so don’t be ashamed and give this formula …

… or don’t worry about it yourself, just use a ready-made CV template, because the new ones always have a clause pasted – these templates from CraftCV e.g. they have it.

The law is supposed to protect us – so it is worth embracing it at least a little so that it does not hinder life, but makes it easier.

It made life and job hunting easier.

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